Stick to the key details attendees need to know, like meeting date, time, location, purpose, meeting agenda, and preparation materials. The notice of the meeting should specify the agenda, as well as the time and location of the meeting.Lesson: How to Write Agendas and Meeting Minutes. Timeframe: 60 minutes. I will show you how to use Microsoft Word to create an agenda for a meeting whether it's a business meeting, a faculty meeting, a department meeting. Click Video to listen to the meeting and view agenda documents. What makes up the perfect email meeting invite? The meeting may be cancelled without notice. Agenda items may be discussed and actions taken out of order at the discretion of the. Notice of Meeting: If you have not already done so, the Chairperson will ask you to sign the.