Make sure you deliver proper notice for regular and special meetings of your board of directors. Specify the meeting date and time of the meeting in a clear format (e.g., Tuesday, May 2nd at PM PST). Use this notice of meeting template to call an official meeting to conduct important company business. Discover how to write meeting minutes and strategies for creating action items in meeting minutes. Learn more with Wrike. One of the requirements for corporations in most states is to have an annual board meeting. Typically, these are held near the end of the year. Structured meeting agenda is indispensable for an effective team meeting. Here are some tips and examples for designing your next agenda.