In addition to specifying the date, time and location of the meeting, special meeting notices should make note of all agenda items. Free waiver of notice template for a special meeting of the board.How to use a waiver of notice to hold a board of directors special meeting. Members have called a special meeting and we want to be able to set the agenda and run the meeting to conduct business at the meeting, will this be possible? Use the appropriate form to provide comment on individual agenda items for Board of Commissioners meetings. Board of Commissioners - Sign Up to Speak Form. The purpose of the special meeting must be set forth in the petition in order to indicate the basis for the requested special meeting. Enjoy our free minutes template for your corporation's special board of directors meetings. Like all our forms, this template is intended for individual use. The procedure for calling a special meeting is what is defined in your bylaws.