This article delves into the complexities of such a decision, the subsequent steps, and the importance of informed legal guidance throughout the process. Starting with one of these rejection letter templates makes personalization easier.During the interview, take notes on all of your applicants. In this article, we outline the steps to write a rejection letter and provide an example to help you craft your own. 1. Thank the applicant for their renewed interest in the position. 2. Acknowledge their previous rejection of the offer. 3. Use these sample letters for declining a job offer as a starting point to fill in your details. A rejection notice should briefly explain why the candidate has not been selected. Unfortunately, I have decided not to accept the position, as it isnt a good fit for me at this time. How do you politely decline a job offer professionally?