Using rejection letter samples make it easier to send a clear message to each job seeker, which can build a positive reputation for your brand. Use these sample letters for declining a job offer as a starting point to fill in your details.Writing a job rejection mail is tough; the HR professional has to break the news of rejection to the candidates. We bring you few samples! Do you want the job? Unfortunately, I have decided not to accept the position, as it isnt a good fit for me at this time. How do you politely decline a job offer professionally? The sample job application rejection letters below will give you a good start when communicating with candidates who haven't made the grade. Letter to Shinaba, simply stating "We are unable to accommodate your request for modification received on March 9, 2012". (see exhibit J, BOA Rejection Letter).