You can document the previous interactions, formally offer to resolve the matter, and emphasize what you'll do if the demand isn't met—usually filing a lawsuit. If the idea of ending with an unsoftened rejection makes you unbearably squeamish, you can close with an extra thank you.It means that whatever party filed the notice, has served a Proposal for Settlement (PFS) in the case. It's crucial to have a legal representative to navigate this process. Unfortunately, I have decided not to accept the position, as it isnt a good fit for me at this time. How do you politely decline a job offer professionally? Contractor may request, in writing, an inspection within 35 days of receiving the notice letter. Be sure to include any documentation or evidence that backs up the claims made in your demand letter. Example 32: Employer Had Notice of Harassment. Lawrence, a Black man in his 60s, was employed as a laborer in a distribution yard for Respondent.