(b) An annual meeting of shareholders shall be held for the election of directors on a date and at a time stated in or fixed in accordance with the bylaws. (a) Except as provided in Section 301.5, at each annual meeting of shareholders, directors shall be elected to hold office until the next annual meeting.Shareholder meetings can be held on short-term notice if the required number of shareholders have agreed to attend the meeting in such a short period of time. A corporation must provide written notice of the annual shareholders' meeting to all shareholders entitled to vote at the meeting. According to the California Corporations Code, written notice of the meeting must be given to each shareholder entitled to vote. Information contained in the proxy materials before voting. Meeting Information. The company also sets a record date for eligibility to vote at the meeting, perhaps 15-30 days in advance of the meeting date.