Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes.Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. A form of notice and agenda of an annual meeting of the shareholders of a Georgia corporation. We provide an LLC annual meeting minutes template to help your business easily record the minutes of your LLC's annual meeting. Name of the corporation. Date, time, and location of the meeting. The items outlined in this checklist are in line with industry recommendations for virtual shareholder meetings. The 2024 Annual Meeting will be held in a virtual meeting format, via the Internet. Workload issues will sometimes result in a longer turnaround time, perhaps up to 10 business days for online filings.