Your agenda should include all topics that need to be discussed. We've compiled a list of some of the more common annual meeting terms and their plain English definitions in this handy "Cheat Sheet"Minutes are the written record of all actions in a meeting, including city council meetings. A membership corporation shall hold a meeting of members annually at a time stated in or fixed in accordance with the bylaws. Print Annual Registration Form. Section 14-3-704 - Notice of meeting (a) A corporation shall give notice consistent with its bylaws of meetings of members in a fair and reasonable manner.