Annual Meeting of Shareholders. April 24, 2020, AM Mountain Time.Stockholders of ______. The Company will disclose in the proxy statement for each annual meeting of shareholders the specific categories or types of relationships. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. Complete the CST Proxy Questionnaire to begin the planning process. The attendance of shareholders at our annual meetings has been helpful in maintaining communication and understanding. We hope you will be able to join us. Identify annual shareholder meeting requirements and simplify your planning with a checklist of the steps and processes needed for success.