Are all businesses required to hold an annual meeting? Meetings of shareholders may be held either within or without this State, as may be provided in the by-laws or in a resolution of the board of directors.Hold annual meetings. The shareholders should meet at least once a year to discuss the business of the corporation. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. If the corporation has only one shareholder, it only needs one director who shall be the shareholder and serves as president, secretary, and treasurer. The term of a director elected to fill a vacancy expires at the next annual shareholders' meeting at which his or her predecessor's term would have expired. All Illinois corporations need to know how to conduct a shareholders meeting, because corporate laws require shareholders to meet at least annually. This guide will help you file formation documents, get tax identification numbers, and set up your company records.