One of the requirements for corporations in most states is to have an annual board meeting. Typically, these are held near the end of the year.Some corporations must hold annual meetings and draft annual meeting minutes for satisfying their business compliance responsibilities. File Form 8K To Announce Voting Results. All you need to do is fill out our quick and easy annual minutes checklist and make your payment. Planning an annual meeting for your corporation or LLC? Here are some of the most common topics to include on the agenda. File Form 8K to announce voting results. 1) You are required to have at least one a year. Generally, if your state law says that your corporation must have an annual meeting of the shareholders, a meeting you shall have.