The location and the type of meeting you decide to hold will depend on your company, the matters to be voted on, investor expectations, and company resources. This guide outlines some of the basics about preparing for and conducting an annual stockholder meeting of a Delaware corporation.1. General Discussion of the Condition of the Company. 2. Election of Directors. 3. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. Meetings must cover legal and regulatory requirements, such as director elections, providing shareholders a "say on pay" and votes on various other matters. You have high expectations for your annual meeting and you need it to go exactly as planned. The following information has been developed to answer your questions regarding formation of an LLC and to assist in the filing of the Articles of Organization. The official website of the City of New York.