Here is a partial list of actions to consider in an annual meeting: Arranging for saleleaseback arrangements; Giving dividends to shareholders. You must meet specific corporate responsibilities to stay in good standing as an entity.One of them is to hold regular meetings, documented with minutes. As companies finalize materials for annual shareholder meetings, we recommend consideration of the following key requirements and disclosures. Typically, these are held near the end of the year to address certain matters for the coming year. Here are some reasons you need to hold your meeting. Figure out the key issues to cover with your top management at the annual board meeting. File Form 8K To Announce Voting Results. Generally, if your state law says that your corporation must have an annual meeting of the shareholders, a meeting you shall have.