Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes.If the company has a form affidavit, ensure that details are accurate for the current year and enter the form in the minutes for the meeting. Print this form, complete it, and submit it with the other documents required to complete an initial or annual registration. Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. This article focuses on how to form a stock corporation in Maryland. A corporation is a business entity having legal authority to act as a single person. Date, time, and location of the meeting. Type of meeting (e.g. Type of meeting (e.g.