An annual meeting of shareholders is held to discuss the needs of the corporation, review the previous year, and—most importantly—elect the directors. All shareholders of record on that date are entitled to notice of and to vote at the meeting.(a) A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. Guide on the easiest, cheapest and fastest way to file your Massachusetts Annual Report. Everything you need to know on MA's Annual Report. Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. The owners may be issued stock certificates to serve as proof of ownership in the corporation. A form of notice and agenda of an annual meeting of the shareholders of a Massachusetts corporation. Type of meeting (e.g. , board meeting, annual shareholder meeting).