With respect to meeting notices, Special Commissions must file a meeting notice with the clerk of either the House or Senate. The Open Meeting Law requires public bodies to create and approve minutes in a timely manner.This booklet outlines the forms and procedures used in Massachusetts Town Meetings. What is an Open Town Meeting? In an Open Town Meeting form of government, every registered voter may attend, speak and vote. Local leaders from across Massachusetts will consider four resolutions during the Business Meeting, which will be held on Saturday, Jan. This is intended to be a guide for chairs of multiple-member bodies, and their associated members, responsible for posting meetings and filing minutes. A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws.