The Open Meeting Law requires public bodies to create and approve minutes in a timely manner. Members of a public body may create individual evaluations and submit them for compilation into a master evaluation to be discussed at an open meeting.A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. The Agreement spells out a clear process for withdrawal to happen, consistent with 600 CMR 41.00. The Advisory Committee addresses the annual budget article in the Annual Town Meeting, reviewing the proposed operating and capital budgets for the coming year. Any person chosen to fill a vacancy on the Committee will hold office for the unexpired term of the person succeeded. The Selectmen are charged with the responsibility of setting the date, time and place of all Town. The purpose of Article 2 is to determine if the Town will vote to withdraw from the. Minuteman Regional District. Foreign Certificate of Withdrawal.