Our free annual shareholder meeting minutes template provides all the basics to conduct your business correctly. A corporation shall hold an annual meeting of its shareholders or members, to elect directors and conduct any other business that may come before the meeting.This guide will help you file formation documents, get tax identification numbers, and set up your company records. If the shareholders do not hold an annual meeting, the board of directors must schedule the meeting as soon as it is convenient. Fill out your annual report online OR submit a paper form. Submit your report and fees to the Michigan Department of Licensing and Regulatory Affairs (LARA).