Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes.The annual meeting of shareholders shall be held on the first Tuesday of April of each year at am, at the corporation's principal executive offices. Here you'll fill in the exact date and time the annual shareholder meeting will take place every year. This guide will help you file formation documents, get tax identification numbers, and set up your company records. Name of the corporation. Date, time, and location of the meeting. Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. FOREWORD. The 2011 Nevada Legislature enacted significant changes to the Open Meeting Law. This is the newly revised 2011 Open Meeting Law Manual.