This Annual Meeting of Shareholders Script (NY Corporation) template provides a script for a New York corporation's annual meeting of shareholders. Shareholder meetings are a regulatory requirement, so both private and public companies must hold these meetings.As companies finalize materials for annual shareholder meetings, we recommend consideration of the following key requirements and disclosures. Identify annual shareholder meeting requirements and simplify your planning with a checklist of the steps and processes needed for success. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. From keeping board meeting minutes to ensuring conversations remain on topic, here are some tips on how to host an annual shareholder meeting. File Form 8K To Announce Voting Results. The special meeting aims to enable the shareholders to know the company's affairs and vote on the management's recommendations in the proposed resolution.