Proxy voting is the norm in private corporations and investment companies. North Carolina law is very broad in defining what constitutes an effective proxy form.The election of directors, if one is required to be held, must be held at, or in conjunction with, the annual meeting or as provided in the governing documents. A Shareholder Proxy is a document that allows a shareholder to authorize someone else to vote on their behalf when absent from a meeting. A regular meeting of the Board of Directors shall be held immediately after, and at the same place as, the annual meeting of shareholders. You may vote on the matters brought before the Annual Meeting by: (i) completing and mailing the proxy card; (ii) telephone;. 2022 Annual Meeting of Shareholders.