--Meetings of shareholders may be held at such geographic location within or without this Commonwealth as may be provided in or fixed pursuant to the bylaws. Meetings of shareholders may be held at such geographic location within or without this Commonwealth as may be provided in or fixed pursuant to the bylaws.We are sending this alert to public companies incorporated in Pennsylvania to assist them in planning for their 2009 annual meetings. Corporations typically hold several required formal meetings each year. The exact requirements vary depending on state laws and your corporation's bylaws. This guide will help you file formation documents, get tax identification numbers, and set up your company records. Want more assistance forming or maintaining your corporation? During an emergency, under new section 1509(g), that tolls the required time for holding the annual meeting of shareholders. The docketing statement contains only basic information like the name and type of business organization and a description of business activities. Bylaws outline policies for appointing directors and officers, holding shareholder and board meetings, and handling conflicts of interest, among other issues.