Arizona law requires all Arizona corporations to hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. The Board considers that all of the resolutions to be put to the.AGM are in the best interest of the Company and its shareholders as a whole. Conducting a successful annual meeting requires knowledge of the association's documents, planning, organization, preparation and execution of the plan. It is highly recommended that you submit your filings on the A.C.C.'s website, eCorp. From keeping board meeting minutes to ensuring conversations remain on topic, here are some tips on how to host an annual shareholder meeting. Corporate minutes for single shareholder are the written record of all decisions or actions that are taken during a meeting of a corporation's shareholders. Annual meetings are yearly gatherings of shareholders, board members, and startup leaders. The time is used to vote on critical issues of company management.