Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes.Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. We provide an LLC annual meeting minutes template to help your business easily record the minutes of your LLC's annual meeting. (1) A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. Forming a corporation in Utah is easy. It's a great way to structure your business and protect your personal assets. Written notice shall be provided to each Shareholder of any meeting that such Shareholder is permitted to take action in the form of a vote. The capacity for up to 100 shareholders. Executives, as disclosed in the Company's Proxy Statement for the 2024 Annual Meeting of Shareholders.