A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. Free annual shareholder meeting minutes template.How to hold an annual shareholder meeting and document your corporate minutes. Virginia Stock Corporation Act (VSCA) Section 13.1654, generally requires Virginia corporations to hold an annual meeting of its shareholders. Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. Intel Corporation held hybrid annual meetings until. 2016, when the corporation began holding virtual-only meetings. Prepare annual meeting agenda and other documents (e.g.