Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents. This guide outlines some of the basics about preparing for and conducting an annual stockholder meeting of a Delaware corporation.One of the requirements for corporations in most states is to have an annual board meeting. Typically, these are held near the end of the year. You must meet specific corporate responsibilities to stay in good standing as an entity. One of them is to hold regular meetings, documented with minutes. The waiver of notice of annual meeting is the form needed to document that all stockholders agree to actions in a held meeting without notice. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes.