Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents. In general, the deadline to submit the proposal is provided in the previous year's proxy materials - not less than.Listed below is information pertaining to alternatives to inperson meetings relevant to limited liability companies and corporations. There is no obligation to be present. If no other place is stated or so fixed, shareholder meetings shall be held at the principal executive office of the corporation. Shareholder meetings are a regulatory requirement for both public and private companies. The date of the annual meeting usually is fixed in the corporation's bylaws.