We offer other useful templates as well, including minutes for the first shareholder meeting and a waiver of notice for your annual shareholder meeting. This guide outlines some of the basics about preparing for and conducting an annual stockholder meeting of a Delaware corporation.Free waiver of notice template for the annual shareholder meeting. How to use a waiver of notice for your annual meeting of shareholders. The waiver of notice of annual meeting is the form needed to document that all stockholders agree to actions in a held meeting without notice. Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents. Information about attending the shareholder meeting and voting in person. The question is: Do the shareholders present desire to follow the order of business set forth in the agenda?