Current or former employees can request their personnel records once a year. Generally, the personnel records must be made available within 10 business days.State the purpose of the letter in the first paragraph. • Double check spelling of names and addresses. The state's Wage Payment Act provides basic rights for you as an employee. Each time you begin work for an employer, they should give you a tax form "W-4" to fill out. If someone writes a letter pretending to be you and signs your name (ie, not someone who happens to have the same name), this could well be forgery or fraud. An employee appreciation or thank you letter is a formal message from an employer that recognizes the former's contribution to the company they work for. Learn how to write an employee appreciation letter with these templates and examples. Download the template for free (PDF or Word).