Note: This search only checks the court records in that one county. It is not a statewide record search.Sample Request Letter to Court - Free download as Word Doc (. Hello, I hope this letter finds you well. My name is INSERT NAME and I am with INSERT. ORGANIZATION. Send the letter directly to the office, department or individuals involved in the situation. Simply sending the letter to the ombudsman is not appropriate. For local information, you may call your local clerk of court office in your county. County Clerks of Court. You can request a court hearing in a variety of ways.