A list of all form categories with links to their respective pages. Use a formal email address, preferably one that includes your full name.Here's how to request public records. On the top of the letter, you want to write your name, the case number XXXXX the judge. A model public records request letter has been developed for your use. Before you start drafting your letter, here are a few steps you should consider first. Fill out the Request for Service form. Check the box for "Certified Mail" if you are choosing this common option. You should address the Judge as "Your Honor. " Then tell the Judge that you are writing to him or her about a lawsuit filed against you in the Judge's Court.