You will see speaker slips on the table in front of you; fill one out with the agenda item you wish to speak on, and return the speaker slip to the Clerk. The Board of Directors shall elect the President,.Vice-President, Secretary, and Treasurer of the Corporation at its annual meeting. The process server must fill out and sign the proof of service form, which shows how, when, and where the papers were served, and who received them. The full commission meets up to six times a year. View the Calendar of Commission Meetings below or download the Year-long Calendar of Commission meetings here. Council Debate Over Mayor's Ceasefire Letter Ends in Stalemate. 12.1 Location of Meetings. Be sure to complete and file SC101 form along with your SC100 form. Who Can File a Claim?