Arizona law requires all Arizona corporations to hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. A.R.S. Conducting a successful annual meeting requires knowledge of the association's documents, planning, organization, preparation and execution of the plan.Corporations typically hold several required formal meetings each year. The exact requirements vary depending on state laws and your corporation's bylaws. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. This guide will help you file formation documents, get tax identification numbers, and set up your company records.