The special meeting aims to enable the shareholders to know the company's affairs and vote on the management's recommendations in the proposed resolution. A form of notice and agenda of an annual shareholders' meeting of a California corporation, including an agenda for the meeting.Governor Gavin Newsom has issued an executive order facilitating virtual shareholder meetings for California corporations. An annual meeting of shareholders shall be held for the election of directors on a date and at a time stated in or fixed in accordance with the bylaws. You may simply complete, sign, and return your proxy card in order to have your shares voted at the meeting on your behalf. What am I voting on? This Notice of Special Meeting of Shareholders template may be used to provide notice of a special meeting of the shareholders of a California corporation.