A successful shareholder meeting is built on a wellcrafted plan. The first step is to determine the date, time, and location for the meeting.Will hold a Special Meeting of Shareholders on May 8, 2009 beginning at am, local time, at the company's offices. Advance notice bylaw provisions are intended to require a stockholder to provide prior notice to a corporation of a stockholder's director nominees or business. What does this term mean in concrete terms? ✓Shareholder's Meeting easily explained ✓Frequently asked questions ✓Swiss templates ✓Examples. Weldon received a restricted share grant of. They were all described in the proxy statement for this year's meeting. The first item is the election of directors.