Each year, PTAs elect officers for the next term at an association meeting. The month to hold the annual election meeting is listed in a unit's Bylaws.Your PTA board must announce to members the planned business to be conducted at the annual meeting and do so at least 30 days in advance. Board Meeting Agendas. Board meeting agendas are available for review at the Administration Building, as well as available online. To fill a midterm CAB Member vacancy with a newly nominated individual, a. Signers of nomination petitions must be registered voters and reside in the district. General Notice Requirements. Counsel are reminded that the notice requirements in the Probate Code vary greatly. Next CAB Meeting: Thursday August 9th 2018 at Contra Costa County Probation 50 Douglas Drive.