Enjoy our free first shareholder meeting minutes template for your corporation's organizational meeting. General Meeting Information: Our template includes spaces to list the corporation's name, meeting date, and location.Fill out the form to access a sample of Practical Guidance. The minutes should include corporation details like the name of the corporation and the names of the chairperson and secretary of the meeting. A form of notice and agenda of an annual meeting of the shareholders of a Georgia corporation. Download and fill out the Transmittal Form - Corporation (CD 227) from the Georgia Secretary of State website. File an updated Prospectus as applicable. Amendment to Registration Statement. An annual organizational meeting of the Board of Directors shall be held on the day of and after the annual meeting of the shareholders of the bank. Please click here to view the Response of the Fulton County Board of Registration and Elections to the Performance Review.