General Meeting Information: Our template includes spaces to list the corporation's name, meeting date, and location. The notice should include all the basic meeting details and other important pieces of documentation, such as the meeting agenda.Our free template for first meeting minutes has been made to accommodate the differences of a sole director versus a board of directors. Identify annual shareholder meeting requirements and simplify your planning with a checklist of the steps and processes needed for success. The minutes should include corporation details like the name of the corporation and the names of the chairperson and secretary of the meeting.