Here's how to approach that first meeting. I'll walk through what you should be thinking about, some things you can say, and some questions you can ask.The following five steps will go a long way to making your first meeting with your new team a success. 1. Find Out About Your New Team. Create a team meeting schedule and share it with your team to let everyone know how frequently you plan to meet with them. My job: title, responsibilities and remit; 3. A first meeting with a prospective client. A proposed team agenda for the first meeting brings the right participants together to find ways of attaining group objectives promptly and efficiently. Your first oneonone meeting is a chance to set the tone for how you'll work with your new employee. Corporate meeting minutes templates are predesigned documents that help businesses record and organize important information from their meetings.