Shareholder meetings are a regulatory requirement, so both private and public companies must hold these meetings. A successful shareholder meeting is built on a wellcrafted plan.The first step is to determine the date, time, and location for the meeting. Here are the tough questions shareholders should ask at the annual shareholders meeting to make their attendance a useful investment of time. The location and the type of meeting you decide to hold will depend on your company, the matters to be voted on, investor expectations, and company resources. What does this term mean in concrete terms? ✓Shareholder's Meeting easily explained ✓Frequently asked questions ✓Swiss templates ✓Examples. Shareholders' meetings are held annually. However, special shareholders' meetings are held as required. To win a meeting you beat all shareholders or have more than 50 approval when the timer runs out.