How to Hold and Document a California Corporation's Shareholder and Director Meetings and Minutes. Enjoy our free minutes template for your corporation's first board of directors meeting.Like all our forms, this template is intended for individual use. To get started, you'll need to obtain the official form from the California Secretary of State's office and fill it out accurately or file online. 24-hour rush service available. New York (212) 772-7770. A business entity can be formed in California online at bizfileOnline.sos.ca.gov. Filing tips are included with most online forms. If your business structure is a partnership, corporation, or limited liability (LLC), you must register or incorporate with the California Secretary of State. Tools are ready for new employees to complete when they arrive.