This brief guide is intended to serve as a reminder of certain items that should be included in the preparation for annual meetings. Free first shareholder meeting minutes template for the organizational meeting of your new corporation.This article focuses on how to form a stock corporation in Maryland. A corporation is a business entity having legal authority to act as a single person. This guide will help you file formation documents, get tax identification numbers, and set up your company records. Maryland's Open Meetings Act is a statute that requires many State and local public bodies to hold their meetings in public. Although it requires a brief convening of the meeting and immediate adjournment, the first option avoids the expense of a mailing.