This guide will help you file formation documents, get tax identification numbers, and set up your company records. With respect to meeting notices, Special Commissions must file a meeting notice with the clerk of either the House or Senate.Free first shareholder meeting minutes template for the organizational meeting of your new corporation. There is usually no specific state requirements for how to conduct these meetings. No business shall be brought before any meeting of stockholders of the Corporation otherwise than as provided in this paragraph. Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use. Every Massachusetts corporation is required to have an annual meeting of shareholders "at a time stated in or fixed in accordance with the bylaws.