Learn how to run your first oneonone with a new direct report, what to ask, and some free templates to get the agenda right. Coaching direct reports between meetings is just as critical to their success as the meeting themselves.I meet my manager every week for at least 50 minutes. In these meetings, I include all topics that directly or indirectly contribute to my success and growth. Here are some effective strategies for managers to make time for regular one-on-one meetings with their direct reports;. S are regularly scheduled, semi-structured meetings with direct reports. 1. Set up individual meetings with your five direct reports. A comprehensive guide to starting with one on one meetings, including free templates and recommended questions. Here's how to approach that first meeting. I'll walk through what you should be thinking about, some things you can say, and some questions you can ask.