Hold the first meeting of the board of directors. Free first shareholder meeting minutes template for the organizational meeting of your new corporation.Unless otherwise provided in the bylaws, the board of directors have the authority to set the date, time and place for the annual meeting of the stockholders. Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. Learn to form a corporation in Nevada quickly and easily. Get expert guidance from ZenBusiness to incorporate in NV today. Hold the First Board of Directors Meeting. The corporation's initial directors should've been listed in the articles of incorporation. They serve until the shareholders hold their first meeting and elect their successors. Thereafter, directors serve until the next annual shareholders' meeting.