Notice of a special meeting shall also state the purpose or purposes for which the meeting is called. A successful shareholder meeting is built on a wellcrafted plan.The first step is to determine the date, time, and location for the meeting. Identify annual shareholder meeting requirements and simplify your planning with a checklist of the steps and processes needed for success. As companies finalize materials for annual shareholder meetings, we recommend consideration of the following key requirements and disclosures. At the meeting, directors shall be elected and any other proper business may be transacted which is within the powers of the stockholders. A shareholders' meeting is actually quite similar to a Parent Advisory Committee meeting, or a city council meeting, or a parks board meeting. The first issue of stock takes place during the initial meeting of the Board of Directors. Your corporation's first meeting of shareholders covers some key initial steps, from ratifying and approving documents to appointing officers. "How Do I Enroll In A Political Party?