(a). A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. (b). Enter the names of any additional members of the Board of Directors.Board members should understand the policy before agreeing to serve, and all affected persons should sign the policy and provide written notice of any actual or. A regular meeting of the Board of Directors shall be held immediately after, and at the same place as, the annual meeting of shareholders. Notice of meeting. (a). The notice shall describe the action and indicate that the action has been taken without a meeting of shareholders.