Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents. My job: title, responsibilities and remit; 3.This guide will help you file formation documents, get tax identification numbers, and set up your company records. From keeping board meeting minutes to ensuring conversations remain on topic, here are some tips on how to host an annual shareholder meeting. Maintaining a corporation requires the filing of various reports and holding an annual meeting with its Shareholders and Board of Directors. An allhands meeting sometimes called a town hall is a regular, companywide gathering where all employees, leaders, and stakeholders meet. All shareholders are legally obligated to receive an invitation to these meetings. The board of directors should also be represented. Fortunately, her grandfather met a physician who really listened to him and got him the care he needed. Build trust, don't chart a vision (yet).