The Annual Shareholders' Meeting is a privileged appointment where we share our latest results, strategy and growth forecasts. Shareholder meetings are a regulatory requirement, so both private and public companies must hold these meetings.We're going to cover the 12 items that stockholders have been asked to vote on as well as any other matters that have been properly presented. From keeping board meeting minutes to ensuring conversations remain on topic, here are some tips on how to host an annual shareholder meeting. Identify annual shareholder meeting requirements and simplify your planning with a checklist of the steps and processes needed for success. A shareholders' meeting is actually quite similar to a Parent Advisory Committee meeting, or a city council meeting, or a parks board meeting. They were all described in the proxy statement for this year's meeting. The first item is the election of directors. An annual general meeting (AGM) is a yearly gathering of a company's interested shareholders. At an AGM, the directors of the company present an annual report.